Have you ever received a shipment and wondered the steps, requirements, and labels that go into packaging your items? Probably not. Most people are so excited their order has finally arrived that the package it came in is usually discarded or flung all over the place.

Promotional products are no exception. However, some products like chocolate or hand sanitizer require special packaging to meet shipping regulations and ensure your order arrives safe and sound. At Quality Logo Products®, our goal is to always provide you with quality promo products, after all it’s in our name! That’s why we compiled this guide to different special packages.

Let’s dive right in to the special packaging methods!

If you’ve ever ordered expensive china or a new coffee mug, you know the fear of receiving broken drinkware. There’s no need to worry, though! We’ve got you covered with damage-resistant boxes, which are used during the shipping process to protect your items from breaking.

The material used to add extra padding depends on which factory the product is coming from and which shipping company is being used. A lot of times, factories will use Bubble Wrap to safely secure your products; however, depending on the item, some may also use boxes that contain individual slots. Slotted-boxes are mostly used for products like mugs and other drinkware. Each slot locks individual glasses into place to prevent them from moving around.

Believe it or not, chocolates and other food items like cookies and candy make great promotional products. The only downside is that food can go bad if not handled properly. For example, you’d probably be pretty upset if you received your package of chocolates to find out they all melted during transport. That’s why edible promos will almost always get shipped using insulated coolers.

Just like damage-resistant boxes, every factory and shipping company will have different ways to keep your items nice and chilled. The most common method is Styrofoam because it repels heat, but some companies may use ice or cold packs. Regardless of which food item you order, we’ll make sure it gets to you non-melted and as yummy as possible!

Also known as dangerous goods shipping, hazardous materials packaging is federally regulated and applies to promotional products that contain hazardous materials. The most common items are lighters (lighter fluid), hand sanitizers (alcohol), and power banks (lithium batteries). Don’t worry! That doesn’t mean your products are dangerous, it just means they need extra care during transport.

As a general rule of thumb, here is a list of items that could indicate dangerous goods or hazardous materials:

  • Acidic
  • Compressed Gas
  • Corrosive (anything with batteries)
  • Explosive/Flammable
  • Poison
  • Toxic

Since these items are regulated by the government, making sure they’re transported safely is a top priority. For example, lighter fluid and alcohol are extremely flammable. That means the packaging will need to be labeled properly, notating that it contains flammable substances. Also, in the rare instance a lighter were to break, you’d want the container they’re in to be durable enough to prevent the leaking of lighter fluid.

Now that you know about the different types of packaging, what does that mean for your order? Your order can be affected in a number of ways, depending on the product purchased and where the items are being shipped to and from. These factors can impact your overall total and the transportation of your promos.


An additional fee may be tacked on whenever one of these special packaging methods are used. Honestly, it all depends on the factory the products are coming from. Whether a fee is required or not, we’ll always stay honest about pricing. The fee is automatically calculated into the total shipping cost, every time.

Transit and Delivery

We use a variety of different shipping methods, including UPS Ground, 3-Day, 2-Day, and Overnight. While you normally get to pick which shipping method you want, some products have transit requirements. For example, insulated packaging must be shipped by 2-day Air. Similarly, some hazardous materials have to be shipped Ground due to restrictions with high-altitude pressure. Keep in mind, some shipping methods cost more than others and can increase your total price.

Most of the time, shipping promotional products is super easy. However, as you’ve found out, some items require a little extra love and care. Just remember, it’s all worth it in the end!

If you still have questions, you can reach out to our awesome customer service team. They’ll be happy to assist you. You can contact them via phone at 866-312-5646 or email at info@qualitylogoproducts.com.

About the author

Kyrsten Ledger

Kyrsten is a promo expert with a passion for branding . Her vast knowledge of promotional giveaways and marketing has led to several articles and published work for PPB Magazine, a publication from the Promotional Products Association International.